Late Arrival/Absence Policy

Late Arrival/Absence Policy

Late Arrival Policy
  • GENEVA will only accommodate late arrivals which are health related or family emergencies. If families anticipate not being able to arrive on time, they will be encouraged to register for a different session. 
  • We reserve the right to cancel the registrations of children who do not show up and have not notified us by noon on Monday. 
    • Cancellations will be subject to GENEVA’s cancellation/refund policy.
  • Rationale for this policy:
    • Much happens in the first few hours of camp with implications ranging from personal comfort, to cabin bonding opportunities, to state licensing regulations. For these reasons, regardless of your camper's comfort or experience level with camp, it's important that they arrive near the start of the camp session.
 
Absence Policy
  • GENEVA will only accommodate camper absences which are health related or family emergencies. If families anticipate arrival conflicts or conflicts due to sports or otherwise during the camp session, they will be encouraged to register for a different session. 
  • We reserve the right to cancel the registrations of children needing absences during the week for reasons other than health or family emergencies.
    • Cancellations will be subject to GENEVA’s cancellation/refund policy.
  • Rationale for this policy:
    • Camper - An absence from camp disrupts and diminishes the child’s experience of camp in several ways. Time away means loss of involvement. Relationships built through common experiences and time spent together in conversation and activity are foundational to the growth opportunity for the week. When the child misses even some of this time, they’ve lost a portion of that common experience and its fruit. Neither are these isolated losses; many aspects of the program build upon the prior activities. Missing activities then leaves gaps in the week’s programmatic progression (for example, songs and skits sets up Bible study which in turn sets up evening worship, or campfire dinner develops increased comfort levels leading to participation in the talent show). The child who has missed activities returns to camp feeling out-of-the-loop having missed out on the experiences others have had and less comfortable in embracing the coming activities. This all plays into a loss of personal development potential. The multi-day experience away from home provides children with self-confidence and esteem building opportunities as they make their own decisions and make their own way apart from their families. Having touch points with home takes away the child’s sense that they are doing things successfully on their own. A final impact of camp is found in a child’s ability to disengage from the routines of daily life and reset. This is often where the Spiritual impact is found. Just as it often takes adults a couple of days to settle into a vacation, children need to step away from the pressures and concerns of their regular obligations and relationships. In doing so, we are able to become refreshed and more clearly hear the truths of Scripture.
    • Bunkmate - we’ve also noted significant ramifications for the bunkmate of campers who are absent, sometimes more than the absent campers themselves. Cabin groups are often set up multiple sets of pairs, and it becomes difficult for the remaining camper in the periods where their partner is gone, especially after having been looking forward to this week with their friend for the months leading up to it.
    • Cabin community - Social development is one of the significant opportunities of the camp week. As the groups gets to know one another and plans events or share activities, the community loses the valuable gift the absent child adds to the community and vice versa.
    • Cabin counselor - Knowing a camper’s relationship with their counselor is a key component of the camp experience, the counselor is put in the difficult position of striving to make up for lost time with the camper who was absent as they try to fill them in on what was missed, and develop a relationship with less opportunities for engagement. In addition, the time spent waiting for the camper to be picked up and returned pull the counselor from activity leading responsibilities and relational opportunities with other campers.
 
Early Departure Policy
  • We strongly discourage early departures.
  • Rationale for this policy:
    • ​The end of the camp session is designed to wrap up the week and transition campers back into their daily routines. It is filled with debriefing conversations, picture signing, and other closing activities that are significant in the child’s experience. If you must pick up your child early, please contact the office to discuss the most opportune time.